Toolkit for reopening the office and getting back to work

Joint project led by Madrona alongside the Seattle Venture Community, Leading Tech, Retail and Aerospace Companies in the Region and the Seattle Metropolitan and Bellevue Chambers of Commerce.

Download Toolkit

Resources

Add your email to stay up to date with new resources

Thank you! Your email has been added. We'll let you know when we release new materials.
Oops! Something went wrong while submitting the form.

How to get started

Create a Task Force of agile, creative, cross-functional stakeholders from executive, legal, HR, facilities, communications, IT and operations to:

➡️ Set policies and plans
➡️
Define communication to employees and management
➡️ Define feedback loops and contingency plans

Steps for Task Force:

⭐️ Establish Goals and Guiding Principles Aligned with Culture
⭐️ Define Priorities for at least a 6-month outlook
⭐️ Define What Roles are Required in the Workplace vs. in the Field vs. Working from Home
⭐️ Create a Phased Return to Workplace Approach based on Priorities and Roles
⭐️ Create and Implement Flexible Work Policies, as needed
⭐️ Build a Facilities Capacity Plan and Reconfiguration of the Physical Office, as needed
⭐️ Prepare Office Re-Closure Procedures
⭐️ Maintain Fluency in Regulation Policies

Materials
Create a BTW Task Force
DOWNLOAD
BTW Task Force Workstreams
DOWNLOAD
BTW Task Force To Do List
DOWNLOAD
Taskforce Primer – Reopening The Worlds Workplaces (CBRE)
New!
DOWNLOAD
Taskforce Primer - Workforce Demand - Bain Integrated Back to Work POV
New!
DOWNLOAD
Taskforce Primer - Recovery Readiness How-to Guide (Cushman Wakefield)
New!
DOWNLOAD
Who comes back first - Checklist
DOWNLOAD
Define priorities and create a phased approach
DOWNLOAD
Implement flexible work policies
DOWNLOAD
Video: Embrace Flexibility (Reverb People)
New!
WATCH
OSHA regulatory and employment considerations
DOWNLOAD
Smartsheet templates that put these guidelines into an interactive management platform
New!
VIEW

Preparing the office

Acquire PPE and Prepare the Physical location

⭐️ Define appropriate PPE for your workspace  
⭐️ Adhere to State and Local directives; OSHA Guidelines

Establish changes to the workplace

⭐️ Cleaning/sanitization protocols
⭐️ Create proper distancing guidelines
⭐️ Develop screening protocol for employees, vendors and visitors
⭐️ Gain & maintain fluency about Testing, Tracking, and Tracing protocols and tools  

Materials
Editable Facility Signage
DOWNLOAD
Preparing the Physical office - overview
New!
DOWNLOAD
1 Page Office Preparedness (WA Dept. of Labor & Industries May 2020)
New!
DOWNLOAD
Physical Office Interventions (McKinsey Apr 2020)
New!
DOWNLOAD
what is pPE? how to order, how to wear
DOWNLOAD
WA Considerations for employers - face coverings
New!
DOWNLOAD
facilities & cleaning checklist
New!
DOWNLOAD
facilities cleaning providers
DOWNLOAD
materials inventory and ordering checklist
DOWNLOAD
disinfection & deep cleaning checklist
DOWNLOAD
cleaning audit - checklist
DOWNLOAD
inbound packages protocols
DOWNLOAD
corporate transportation safety checklist
DOWNLOAD
tenant considerations
DOWNLOAD
workplace design for the safe office
DOWNLOAD
Apps & Technology
DOWNLOAD
ADA Compliance for COVID-19 in the workplace
DOWNLOAD
cOVID and COVID-like symptoms onsite - overview
DOWNLOAD
screening, tracking, tracing - matrix
DOWNLOAD
documentation & screening checklist
DOWNLOAD
onsite health screening guide
DOWNLOAD
employee symptom & isolation protocols
DOWNLOAD
Symptom Data Collection - Form
DOWNLOAD
daily self screening protocol
DOWNLOAD
self quarantining & return to work protocol
DOWNLOAD
social distancing instructions for every scenario
DOWNLOAD
social distancing protocol
DOWNLOAD
cleaning your workstation
DOWNLOAD
sick employees actions for managers
DOWNLOAD
what to do if you're sick - CDC
DOWNLOAD
here's what the post coronavirus office may look like
VIEW
Smartsheet templates that put these guidelines into an interactive management platform
New!
VIEW

Preparing the people

Engage your workforce:

⭐️ Two-way communications - establish a cadence of employee inputs and leadership outputs
⭐️ Find/Develop & Distribute proper training for new protocols

Materials
At Home – 10 Things to Manage your COVID-19 Symptoms
DOWNLOAD
At Home – Cleaning and Disinfecting
DOWNLOAD
At Home – Preparing Your Household for getting BTW
DOWNLOAD
At Home - Working Parent Support Guide
New!
VIEW
Communications – Overview
DOWNLOAD
Communications – Checklist
DOWNLOAD
communications - internal template
DOWNLOAD
Communications Survey – Employee Considerations (Reverb People)
New!
WATCH
communications survey - employee readiness sentiment (Polly.ai)
DOWNLOAD
Communications Survey - Employee Communications Preferences (Robin)
New!
DOWNLOAD
communications - editable facility signage
DOWNLOAD
policies - travel & misc
DOWNLOAD
privacy - overview
DOWNLOAD
training - overview
DOWNLOAD
training - BTW training roadmap
DOWNLOAD
Training - hR
DOWNLOAD
Training for Managers – Clear Expectations (Reverb People)
New!
WATCH
Training for Managers – Team Alignment  (Reverb People)
New!
WATCH
Employee Burnout Index
New!
VIEW
Leadership from Thrive Global - The Type Of Leader We Need To Fight A Global Pandemic
VIEW
Leadership from McKinsey & Co - Purpose: Shifting From Why To How
VIEW
Leadership - The Role of Chief Human Resources Officers In 2020
New!
DOWNLOAD
Leadership from McKinsey & Co - Are We Long Or Short On Talent?
VIEW
Leadership from The CloserIQ 2020 - Your Sales Org & BTW
DOWNLOAD
Leadership from Payscale – Navigating Compensation in Uncertain Times
DOWNLOAD
Leadership from First Round Capital - Weathering The Emotional Storms Of A Crisis
VIEW
Leadership from McKinsey & Co - Boards Of Directors In The Tunnel Of The Coronavirus
VIEW
Smartsheet templates that put these guidelines into an interactive management platform
New!
VIEW

Get the full toolkit here

About

This site is an organized collection of tools, templates, checklists and guides that fit the practical needs of many company leaders –from HR to CEO to Facilities – to build a Safe Work Plan Getting Back to the Physical Workplace.   We refresh these materials periodically.

We want to thank the generosity of everyone who has given their time, shared documents, and helped edit – our goal is to get our region back to work, safely and continue to lead the nation in how we work together to do the right thing for our workers, our businesses and our economy.

If you have questions, please get in touch. We can’t guarantee a response, but we will endeavor to do our best. backtowork@madrona.com